Receptionist/Office Support Assistant

Responsibilities

• Professionally answer and direct all incoming calls and greet clients in a hospitable manner
• Coordinate incoming and outgoing mail, deliveries, and office routing
• Manage the reception and hospitality area, including conference room scheduling and setup
• Coordinate meetings, including catering arrangements, audio-visual setup, and conference call scheduling
• Assist legal assistants and attorneys with time entry, billing, invoicing, and expense reimbursements
• Provide administrative support, including composing error-free letters and memoranda
• Maintain digital media and documents in accordance with firm Information Governance policies
• Prioritize workload effectively to respond to requests with urgency

Requirements

• Minimum of 3 years of related work experience preferred; experience in a professional services firm is a plus
• Demonstrated proficiency with Microsoft Word and Outlook
• Strong attention to detail, accuracy, and organizational skills
• Excellent time-management skills and the ability to meet strict deadlines
• Proficient command of the English language and standard grammar rules
• Ability to multi-task and work effectively as part of a collaborative team
• Professional appearance and punctuality

Preferred Qualifications

• Experience with Filesite or iManage
• Proficiency in Microsoft Excel

About the Company

Taft is a full-service law firm with more than 1,250 attorneys and over 2,000 team members. Driven by a “Client First” philosophy, we utilize a collaborative approach and advanced technological resources to help our clients succeed.