Receptionist/Office Support Assistant

Responsibilities

• Professionally answer and direct all incoming calls and greet clients in a hospitable manner
• Coordinate and process incoming and outgoing mail, deliveries, and office routing
• Maintain the reception and hospitality area and manage the conference room scheduler
• Coordinate meetings, including catering arrangements, audio-visual set-up, and conference call scheduling
• Assist legal assistants and attorneys with time entry, billing, invoicing, and expense reimbursements
• Compose error-free letters and memoranda as directed
• Manage digital media and documents in accordance with firm Information Governance policies
• Provide general administrative support and respond to requests with urgency

Requirements

• Minimum of 3 years of related work experience preferred; experience in a professional services firm is a plus
• Demonstrated proficiency with Microsoft Word and Outlook
• Strong attention to detail, accuracy, and organizational skills
• Excellent verbal and written communication skills with a command of standard English grammar
• Ability to multi-task, prioritize workload, and meet strict deadlines
• Ability to collaborate effectively as part of a team
• Professional appearance and punctuality

Preferred Qualifications

• Experience with Filesite or iManage
• Proficiency in Microsoft Excel

About the Company

Taft is a full-service law firm with more than 1,250 attorneys and over 2,000 team members. We operate with a "Client First" philosophy, utilizing a collaborative approach and advanced technological resources to help our clients succeed.