Receptionist

Responsibilities

• Manage the overall presentation of the reception area to ensure a professional environment
• Handle incoming phone calls via switchboard, take messages, and direct calls as required
• Welcome visitors, provide guest Wi-Fi, and assist with special requests
• Maintain conference and visitor rooms, ensuring they are tidy and presentable after use
• Manage video/conference room reservations and setups using Room Scheduler
• Coordinate catering and beverages for meeting attendees
• Manage incoming and outgoing mail, couriers, and document distribution
• Perform administrative tasks including filing, scanning, photocopying, and binding
• Arrange transportation and accommodation for staff or visitors as needed

Requirements

• Excellent communication, organizational, and interpersonal skills
• Ability to multitask, prioritize, and remain calm under pressure
• Professional presentation and clear speech
• Strong English language skills (reading, writing, and speaking)
• Proficiency in Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)
• Experience working with CISCO Phones
• Experience working with Room Scheduler or similar software

About the Company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes.