Receptionist

Responsibilities

• Manage the overall presentation of the reception area to ensure a professional environment
• Handle incoming phone calls via the switchboard, take messages, and monitor voicemail
• Welcome visitors and escort them to appropriate conference rooms
• Maintain conference and visitor rooms, ensuring they are tidy and presentable after use
• Manage video/conference room reservations and set up equipment for calls
• Prepare catering and beverages for meeting attendees
• Liaise with local couriers for outgoing documents and manage incoming mail and parcels
• Perform administrative tasks including filing, scanning, photocopying, and binding documents
• Arrange transportation, flights, accommodation, and restaurant bookings as required
• Process invoices and expenses

Requirements

• Excellent communication, organizational, and customer service skills
• Ability to use own initiative and remain calm under pressure
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience operating video conferencing (VC) equipment
• Experience using iManage and Emburse (or similar systems)
• Strong English language skills (reading, writing, and speaking)
• Ability to multitask and prioritize effectively in a professional setting

About the Company

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.