Receptionist

Responsibilities

• Manage the reception area to ensure it remains clean, tidy, and professional
• Handle incoming phone calls via the switchboard, take messages, and monitor voicemail
• Welcome visitors and escort them to appropriate conference rooms
• Maintain conference and visitor rooms, ensuring they are presentable after use
• Manage video/conference room reservations and set up video calls using the booking system
• Prepare catering and beverages for meeting attendees
• Coordinate with local couriers for outgoing documents and manage incoming mail and parcels
• Perform administrative tasks including filing, scanning, photocopying, and binding documents
• Arrange transportation, accommodation, and restaurant bookings as required
• Process invoices and expenses

Requirements

• Excellent communication, organizational, and customer service skills
• Strong English language skills (reading, writing, and speaking)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook)
• Experience operating video conferencing (VC) equipment
• Ability to multitask, prioritize, and remain calm under pressure
• Proactive approach with strong interpersonal and team skills

About the Company

Gibson Dunn is a leading global law firm advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.