Receptionist

Responsibilities

• Operate telephone system to answer, screen, and forward calls
• Greet and direct visitors and deliveries
• Manage office supplies, equipment service, and bi-weekly orders
• Update company social media accounts and LinkedIn postings
• Facilitate weekly digital updates for internal communication monitors
• Prepare outgoing mail and manage local/inter-company couriers
• Coordinate meeting and conference preparations including catering and boardroom setup
• Assist with asset tracking, cell phone management, and scanning employee documents
• Support onboarding of hourly employees via the LITMOS learning system
• Assist with accounts payable processing and vendor statement reconciliation

Requirements

• College Diploma in Office Administration or equivalent experience
• Extensive administrative experience in an office environment
• Proficiency with Microsoft Office Suite
• Experience with LinkedIn, Bamboo, Litmos, or JD Edwards is beneficial
• Excellent verbal and written communication skills
• Ability to work in a fast-paced environment with strong time management
• Experience in the construction industry is an asset

About the Company

Black & McDonald is an integrated, multi-trade contractor providing electrical, mechanical, utility and maintenance services to government, industrial, commercial and institutional markets. Operating across Canada, the US and Bermuda, the company has been a family-owned business since 1921.