Receptionist and Management Assistant

Responsibilities

• Greet visitors, clients, and vendors, and manage the visitor register.
• Manage meeting room calendars, catering, and room setups.
• Monitor and order office and catering supplies to ensure common areas are well-stocked.
• Handle incoming and outgoing mail, deliveries, and packages.
• Support the Operations team with administrative tasks and internal company events.
• Manage the CEO of ICEYE Spain's calendar, prioritizing requests and resolving scheduling conflicts.
• Coordinate travel arrangements and handle last-minute schedule adjustments.
• Prepare meeting agendas, briefing materials, and presentations for the CEO.
• Manage the CEO's expense reimbursement process and track action items.
• Handle all sensitive and confidential information with absolute discretion.

Requirements

• Prior experience in both receptionist/administrative and executive assistance roles.
• Strong commitment to delivering excellent internal and external customer service.
• Excellent organizational and time-management skills.
• Native or strong verbal and written communication skills in Spanish.
• Professional working proficiency in English.
• Proactive, resourceful, and able to solve problems independently.
• High level of discretion and ability to prioritize tasks in a dynamic environment.

Preferred Qualifications

• Experience supporting events or coordinating internal company activities.
• Experience working in an international or fast-paced environment.
• Familiarity with office management tools or calendar systems.

About the Company

ICEYE delivers space-based intelligence, surveillance, and reconnaissance (ISR) capabilities to governments and allied nations. Using world-leading synthetic aperture radar (SAR) satellite technology, ICEYE enables partners to detect and respond to critical changes anywhere on Earth with unprecedented speed and accuracy. Headquartered in Finland, ICEYE operates globally with over 900 employees united by a shared vision of improving life on Earth through Earth Observation.