Reception/Facilities Coordinator

Responsibilities

• Provide professional reception services, including answering telephones and greeting clients and visitors.
• Manage the reception area, visitor sign-in processes, and office noticeboards.
• Maintain kitchen areas and meeting rooms, ensuring they are clean, stocked, and prepared for functions.
• Handle incoming and outgoing company mail and order office, cafeteria, and cleaning supplies.
• Liaise with IT, suppliers, building service contractors, and property managers for maintenance and consumables.
• Coordinate office vehicle bookings, maintenance, registrations, and usage reporting.
• Manage office security access systems and maintain the office assets and equipment register.
• Act as the Office Safety Environmental Co-ordinator (OSEC), assisting with hazard identification and HSSE inspections.
• Support office-wide meetings by arranging catering, room bookings, and digital calendar invites.

Requirements

• Proven experience in reception, facilities management, and administrative roles.
• Intermediate proficiency with Microsoft Office applications.
• Strong ability to prioritize workload effectively in a professional environment.
• A positive, team-oriented attitude and the ability to work collaboratively.

Benefits

• Salary sacrifice leave options, including purchasing extra leave or school term contracts.
• Learning and talent development programmes with global and online opportunities.
• Health, income continuance, and life insurance.
• Employee assistance program and wellbeing opportunities.
• Service recognition awards and an Office Social Club.

About the Company

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. Our community unites approximately 34,000 employees across six continents, collaborating to bring vital infrastructure, water, and energy projects to life through creativity and strong client relationships.