RBS Admin Assistant

Responsibilities

• Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement
• Issue detailed and accurate purchase orders for external vendors and affiliates
• Track delivery, deadlines, and service quality
• Maintain ongoing communication with vendors and internal teams
• Manage records and documentation for internal or external audits
• Support the collection of technical, financial, and administrative information for proposals and tenders
• Assist in drafting, reviewing, and formatting tender documents
• Coordinate with sales, operations, and finance departments to ensure accuracy
• Provide general administrative support to colleagues

Requirements

• Bachelor’s degree in administration, Secretarial Studies, or similar
• Advanced proficiency in Microsoft Excel, Outlook, PowerPoint, and Word
• Advanced proficiency in Windows-based applications
• Good command of the English language (B2+)

Preferred Qualifications

• Previous experience in administrative roles
• Experience with Salesforce
• Experience with LinkedIn
• German language skills