Purchasing Coordinator Bookstore

Responsibilities

• Provide day-to-day support for purchasing and procurement, including contract management and supplier sourcing for the Bookstore.
• Process purchase requisitions and create Purchase Orders in compliance with University regulations and procurement laws.
• Maintain and update supplier databases, contract terms, and blanket purchase orders.
• Monitor administrative processes such as returns, pricing, vendor rebates, and price protection plans.
• Reconcile P-card transactions and verify invoices against Purchase Orders using Workday.
• Conduct research on potential vendors regarding price, quality, delivery, and sustainability.
• Collaborate with management to monitor supplier performance and track Key Performance Indicators (KPIs) like revenue and profit.
• Support the training and development of staff regarding store operations and inventory counting.

Requirements

• High school graduation plus training in office procedures and practices.
• Minimum of four years of related experience or an equivalent combination of education and experience.
• Advanced spreadsheet and database skills.
• Intermediate proficiency in Microsoft Excel and Word.
• Demonstrated commitment to equity, diversity, and inclusion.

Preferred Qualifications

• Post-secondary education in a computer-related field (diploma level or equivalent).
• Experience in public procurement.
• Proficiency with Workday and/or Optimum Control.
• Strong verbal and written communication skills with high attention to detail.
• Ability to manage multiple priorities and work calmly under pressure during peak periods.
• Knowledge of University procurement policies and procedures.

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. UBC is recognized as a leading employer in British Columbia and Canada, supporting a diverse community of engaged students, faculty, and staff committed to shaping a better world.