Public Records Deputy

Responsibilities

• Manage and coordinate public records requests for the Sheriff’s Office in compliance with the Washington Public Records Act (RCW 42.56) and county policies.
• Perform detailed records review, legal analysis, and redaction of exempt information to safeguard confidential and sensitive data.
• Interpret complex records requests and coordinate with legal counsel, county departments, and outside agencies.
• Maintain accurate documentation, exemption logs, and redaction logs throughout the disclosure process.
• Manage records in accordance with county retention schedules.
• Communicate with requestors regarding clarifications, payment for copies, and file assistance.
• Review various record types, including law enforcement, inmate, and medical records, which may contain graphic or disturbing content.

Requirements

• Associate’s degree (AA) or equivalent in Office Management, Public Administration, or a closely related field.
• Minimum of 3 years of clerical or records retention experience.
• Working knowledge of the Washington Public Records Act.
• Ability to handle graphic or disturbing content within law enforcement and medical records.
• Proficiency in specialized records management software and redaction tools.

Preferred Qualifications

• Certification as a Public Records Officer by the Washington State Association of Public Records Officials.
• Experience working within a law enforcement or government agency environment.

Benefits

• Competitive hourly salary ranging from $31.33 to $38.18.
• Comprehensive medical, dental, and vision insurance.
• Retirement plans including PERS, LEOFF2, and PSERS.
• Generous paid time off, including 11 paid holidays and vacation accrual.
• Access to wellness programs, employee assistance, and training/career development.

About the Company

The Clallam County Sheriff's Office (CCSO) is dedicated to serving the community through professional law enforcement and public safety services. We pride ourselves on maintaining transparency and integrity in our operations while providing a supportive environment for our dedicated team members.