Public Records Deputy

Responsibilities

• Manage and coordinate public records requests for the Sheriff’s Office in compliance with the Washington Public Records Act (RCW 42.56) and Clallam County Code
• Perform detailed records review, legal analysis, and redaction of exempt information to safeguard confidential and sensitive data
• Interpret complex records requests and coordinate with legal counsel, county departments, and outside agencies
• Review law enforcement, inmate, and medical records, which may include graphic or disturbing content
• Maintain accurate documentation, exemption logs, and redaction logs throughout the disclosure process
• Communicate with requestors regarding clarifications, payment for copies, and file assistance
• Maintain expertise in specialized records management software and stay current on legal updates affecting records release

Requirements

• Associate's degree (AA) or equivalent from an accredited college or university with coursework in Office Management, Public Administration, or a related field
• Minimum of 3 years of experience in a clerical field or related area specializing in records retention or public records
• Working knowledge of the Washington Public Records Act
• Ability to handle graphic and potentially disturbing content within law enforcement and medical records

Preferred Qualifications

• Certification as a Public Records Officer by the Washington State Association of Public Records Officials (to be obtained within four years of hire)
• Experience with specialized records storage, transmittal, and redaction software

Benefits

• Comprehensive medical, dental, and vision insurance
• Retirement plans including PERS, LEOFF2, and PSERS
• Deferred compensation programs (457b and 401a)
• Generous vacation and paid sick leave accrual
• 11 paid holidays annually and 4 personal days
• Wellness Benefit Program and Employee Assistance Program

About the Company

Clallam County provides essential services to its residents through various departments, including the Clallam County Sheriff's Office. We are committed to transparency, public safety, and professional excellence in serving our community.