Property Onboarding Coordinator and Admin

Responsibilities

• Coordinate the end-to-end onboarding process for new properties, from initial inspection to final handover.
• Assign inspectors and schedule essential activities including maintenance, furnishing, cleaning, and photography.
• Review inspection reports to identify requirements for furniture, inventory, and maintenance.
• Prepare and submit accurate quotations for onboarding, setup, and interior design based on inspection findings.
• Manage all onboarding documentation, including agreements, permits, inspection reports, and project records.
• Coordinate applications for DET permits, move-in/out permits, NOCs, and building management approvals.
• Act as a central communication hub between Business Development, Maintenance, Interior Design, Procurement, and Operations.
• Optimize schedules and routes for inspectors, drivers, and contractors to improve operational efficiency.
• Serve as the primary point of contact for clients requesting external interior design services.

Requirements

• Minimum 2 years of experience in property management, hospitality, administration, or project coordination.
• Proven experience reviewing inspection reports and preparing detailed quotations.
• Strong administrative, organizational, and multitasking skills with high attention to detail.
• Proficiency in Google Workspace, ClickUp, PMS systems, and Microsoft Office.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and strict deadlines in a fast-paced environment.

About the Company

Deluxe Holiday Homes is a premier provider of holiday home management services, specializing in high-quality property onboarding, interior design, and operational excellence for short-term rentals.