Property Assistant

Responsibilities

• Act as the first point of contact for tenants and vendors
• Update and maintain property contact lists and emergency information
• Coordinate, schedule, and assist with deliveries to and from the dock area
• Promote and foster positive relationships with tenants, owners, and staff
• Process invoices by coding for approval and maintaining tracking spreadsheets
• Maintain property work order system in the CMMS system
• Create, submit, distribute, and track vendor contracts
• Maintain electronic and hard copy property files
• Manage Vendor Certificates of Insurance and W-9s
• Conduct property inspections and quality assurance reports
• Assist in reviewing and compiling monthly and quarterly reports
• Provide administrative support including phone support, typing, and filing
• Coordinate meetings and special events at the property
• Order office and kitchen supplies

Requirements

• Four-year degree and 2+ years of related experience, or equivalent combination
• Proficiency in Microsoft Word, Excel, PowerPoint, Adobe Acrobat, and Outlook
• Strong interpersonal and communication skills
• Excellent organizational skills and attention to detail
• Proven record of excellent customer service

Preferred Qualifications

• Real Estate experience
• Familiarity with commercial real estate documents and work order processes

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off

About the Company

Lincoln Property Company (LPC) is one of the largest private real estate firms in the United States, supporting the entire real estate lifecycle across various asset types including office, multifamily, life science, and retail.