Property Administrator

Responsibilities

• Provide administrative support to the property management team for a portfolio of retail properties
• Manage accounts receivable and payable, including processing invoices, purchase orders, and bank deposits
• Conduct monthly rent-roll reviews and pre-authorized debit report analysis
• Handle tenant communications, including issuing notification letters, demand notices, and refunds
• Assist with monthly and annual budgeting processes
• Monitor and collect tenant insurance and sales reports
• Coordinate with the Operations team to dispatch maintenance and security services
• Liaise with property accountants, lease administrators, and legal teams to ensure data accuracy
• Maintain tenant move-in and move-out documentation and checklists

Requirements

• 1 to 3 years of administration experience, ideally in residential, commercial, or retail property management
• Solid understanding of basic accounting principles
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, and Outlook)
• Strong attention to detail and ability to manage competing priorities
• Excellent communication and customer service skills

Preferred Qualifications

• Post-secondary education in business, accounting, or a related field
• Experience using JDE or Building Engines

Benefits

• Company-matched savings plans
• Fully paid Extended Healthcare benefits from day one
• Annual wellness subsidy
• Tuition and development programs
• Employee referral and rewards/recognition programs
• Paid time off during the December holiday season
• Parental leave benefits

About the Company

First Capital owns, operates, and develops grocery-anchored open-air centres in high-demographic neighbourhoods across Canada. We focus on creating thriving properties that generate value for businesses, investors, and our local communities.