Project Secretary to the COO

Responsibilities

• Manage the COO's calendar, meetings, travel arrangements, and correspondence
• Prepare meeting agendas, minutes, presentations, and reports
• Coordinate with project managers and department heads to track schedules, milestones, and action items
• Monitor project documentation and maintain accurate records
• Prepare operational and project status reports for management
• Follow up on decisions made by the COO to ensure timely completion of tasks
• Assist with budgeting, procurement, contracts, and coordination
• Organize executive meetings, board meetings, and project review sessions
• Maintain strict confidentiality of sensitive business information

Requirements

• Bachelor's degree in Engineering, Business Administration, or a related field
• 1-3 years of experience supporting senior management
• Proficiency in MS Office applications
• Strong skills in data and information confidentiality and privacy
• Experience working within multicultural environments
• Excellent attention to detail, multitasking, and time management skills
• Ability to communicate effectively and maintain focus in a fast-paced environment

About the Company

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats. Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, and Ultrasound, PIPECARE ensures precise detection and assessment of various pipeline anomalies to support integrity management requirements.