Project Manager Assistant I

Responsibilities

• Coordinate space planning activities including workspace allocation, moves, and utilization tracking
• Manage contract and work order processes, including purchase requests and service agreements
• Partner with internal stakeholders to document project scope and align solutions with business priorities
• Maintain project records, schedules, trackers, and meeting notes to support execution
• Assist with vendor coordination, including scheduling, documentation collection, and invoice follow-up
• Support budget tracking and administrative reporting for assigned projects
• Collaborate with cross-functional teams such as Engineering, Facilities, EHS, Finance, and Procurement
• Ensure all documentation and administrative activities comply with site procedures and quality requirements

Requirements

• Bachelor's degree in business, Engineering, Facilities Management, Project Management, or a related field
• 1–3 years of project coordination, facilities support, operations, or administrative experience
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, and Outlook)
• Strong organizational and documentation skills with high attention to detail
• Excellent written and verbal communication skills

Preferred Qualifications

• Experience in a corporate, manufacturing, or regulated environment
• Familiarity with facilities, maintenance, or space planning systems
• Experience with purchase orders, contract administration, and vendor management
• Knowledge of project tracking tools and administrative workflows in a GMP environment

About the Company

Gilead is a research-based biopharmaceutical company that has dedicated itself to discovering, developing, and commercializing innovative medicines for serious diseases. For more than 35 years, we have tackled challenges such as HIV, viral hepatitis, COVID-19, and cancer to help improve lives globally.