Project Coordinator

Responsibilities

• Coordinate with the project team during the proposal process to ensure deadlines are met
• Support the project manager with internal communications and follow-up
• Maintain project calendars, deliverables, and QC deadlines
• Schedule internal team meetings, project kick-offs, and design reviews
• Assist in reviewing project financial reports and tracking invoices/payments
• Create and maintain project Smartsheet and document file storage
• Track scope changes and update project budgets
• Process contracts and sub-consultant contracts
• Attend meetings and distribute internal/external notes
• Assist in receiving, filing, and tracking RFIs and submittals

Requirements

• High School Diploma or GED
• 5+ years of relevant experience
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint)
• Strong verbal and written communication skills
• Ability to manage multiple concurrent deadlines
• Strong computer and typing skills

Preferred Qualifications

• Familiarity with Bluebeam
• Familiarity with Smartsheet
• Experience with cloud-based file sharing (SharePoint, ShareFile, Newforma, Dropbox, Box)

About the Company

WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms. We design lasting solutions in the buildings, transportation, energy, water, and environment markets.