Project Coordinator

Responsibilities

• Coordinate tasks for projects and strategic initiatives involving multiple stakeholders
• Determine actionable items based on the review of applicable information and research
• Draft presentation materials and program reports/summaries from collected data
• Assign and check the work of work-study students
• Coordinate meeting schedules, agendas, materials, and follow-up items
• Track program metrics to inform continuous service improvements
• Implement plans and process improvements for project activities
• Provide administrative support to the Director, Strategic Initiatives, including calendar management and file maintenance

Requirements

• Advanced College Diploma (3 years) or an equivalent combination of experience
• Minimum five years of experience in an administrative or project coordination role, preferably in a post-secondary setting
• Experience supporting committee or governance activities, including documentation coordination
• Experience supporting or coordinating arts-based programs, events, or initiatives
• Experience with grant or funding proposal preparation and drafting supporting materials
• Experience with program assessment, data collection, and basic reporting
• Demonstrated experience working within anti-racist, Indigenous, and intercultural frameworks
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, CoPilot), Asana, and Canva
• Strong organizational, communication, and project management skills

Preferred Qualifications

• Project Management Professional (PMP) certification
• Experience working within Indigenous communities with strong knowledge of Indigenous worldviews, culture, and values

About the Company

Hart House is a centre for experiential education at the University of Toronto. It serves as a hub where students, faculty, staff, and the broader community connect through co-curricular programming in the arts, dialogue, and wellness. The Warden's Office drives the strategic direction of Hart House, ensuring responsive governance and fostering community engagement through innovative learning opportunities.