Project Coordinator

Responsibilities

• Provide administrative support to project managers and manage project billing, invoicing, and payment processing
• Utilize accounting systems to track work orders, labor hours, proposal numbers, and laboratory data
• Coordinate and execute accurate monthly billing ensuring compliance with contractual terms
• Process client payments and record deposits within accounting systems
• Serve as a point of contact for clients regarding billing inquiries
• Initiate collection efforts for overdue balances
• Assist with the assembly, formatting, and distribution of final project reports
• Monitor contract limits, budgets, and subconsultant invoices to prevent overages
• Support compliance with prevailing wage and certified payroll requirements

Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field; or minimum 4 years of experience in accounting, billing, or finance
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
• Experience with PDF editing tools like Nitro or Adobe Acrobat
• Strong mathematical skills and understanding of basic accounting principles
• Ability to manage multiple priorities in a fast-paced environment

Preferred Qualifications

• Experience in the engineering industry
• Experience with project-based accounting systems such as Deltek, Ajera, or QuickBooks

About the Company

GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting.