Project Coordinator

Responsibilities

• Coordinate and monitor daily operational tasks to ensure seamless execution.
• Support project execution by managing task tracking systems, specifically Jira, with high precision.
• Ensure timely follow-ups, task closures, and regular status updates.
• Organize and maintain documentation, dashboards, and workflows.
• Assist in preparing reports and presentations for internal stakeholders.
• Proactively flag potential blockers or delays to resolve issues quickly.
• Identify opportunities to streamline operations and improve coordination processes.

Requirements

• 2–4 years of experience in operations, coordination, or administrative support.
• Expert-level proficiency in Jira, including dashboards, automations, custom fields, and filters.
• Strong organizational skills with the ability to manage multiple workstreams across different teams.
• Excellent verbal and written communication skills.
• Proactive, resourceful, and detail-oriented mindset.

Benefits

• Apple hardware ecosystem for work.
• Annual Bonus.
• Medical Insurance (including vision & dental).
• Disability insurance (short and long-term).
• 401k with up to 4% contribution.
• Air Conference for team collaboration and growth.
• Transportation budget.
• Free meals at the hub.
• Gym membership.

About the Company

Air Apps is a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP). With over 100 million downloads worldwide and offices in Lisbon and San Francisco, we are dedicated to pushing the boundaries of AI-driven solutions that empower people to plan, work, and live more effectively.