Project Assistant

Responsibilities

• Coordinate day-to-day administrative and operational activities for the RHTP NEP to ensure progress on grant deliverables.
• Support grant implementation by coordinating with internal staff, statewide subrecipients, and external partners.
• Manage inventory, ordering, and distribution of curricula, printed materials, and reinforcement items.
• Coordinate logistics for statewide trainings and meetings in in-person, virtual, and hybrid formats.
• Prepare meeting agendas, assemble materials, and record/distribute accurate meeting minutes.
• Draft, edit, and format program communications, reports, manuals, and newsletters.
• Assist with the creation and maintenance of program web content and visual resources.
• Compile and organize program data and documentation from digital systems.
• Arrange travel and accommodations for program staff and partners in accordance with University policies.
• Assist the team in tracking deadlines and documentation related to federal grant requirements.

Requirements

• Bachelor’s degree.
• Proficiency in Microsoft Word and Excel, including document formatting and spreadsheet management.
• Strong written and verbal communication skills for preparing reports and correspondence.
• Excellent organizational and multitasking skills to manage records and logistics.
• Ability to work collaboratively with faculty, staff, and community organizations.
• Valid driver’s license and ability to travel independently to off-site meetings or trainings.

Preferred Qualifications

• Experience supporting grant-funded programs or projects.
• Basic graphic design or visual content development skills.
• Experience working with community-based organizations, public agencies, or health-related programs.

Benefits

• Multiple health, dental, and vision plan options.
• Up to 8% retirement plan match.
• Generous leave time, including vacation, sick, personal time, and 12+ holidays per year.
• UNE tuition waiver for employees, spouses, and domestic partners.

About the Company

The University of New England is Maine’s largest private university, offering a supportive community and hands-on learning opportunities. We are the state’s top provider of health professionals and home to Maine’s only medical and dental colleges, alongside nationally recognized programs in marine sciences, business, and the arts.