Project Administrator

Responsibilities

• Maintain project trackers, dashboards, and status reports to keep teams aligned.
• Support project delivery through high-quality document preparation, formatting, and proofreading.
• Coordinate meetings, develop agendas, capture minutes, and track action items.
• Manage SharePoint sites, ensuring accurate document organization and version control.
• Handle day-to-day office administration, including reception support and meeting logistics.
• Facilitate operations by coordinating travel, managing expense reconciliation, and maintaining administrative records.
• Support onboarding activities to ensure new hires have necessary tools and workspace access.

Requirements

• College diploma or degree in Business Administration, Project Administration, Engineering Technology, or a related field.
• Minimum 2 years of experience in office administration, project coordination, or a project-driven environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and OneNote).
• Strong organizational, time management, and attention to detail skills.
• Excellent written, verbal, and interpersonal communication skills.

Preferred Qualifications

• Experience with document control and SharePoint.
• Familiarity with project tools such as MS Project, Visio, or ProjectWise.
• Experience with invoicing or expense reconciliation.

About the Company

WSP is a leading professional services firm that partners with clients across transportation, infrastructure, environment, buildings, energy, water, mining, and metals. We bring together engineers, scientists, and advisors to solve complex challenges and shape the future of our communities.