Project Administrator

Responsibilities

• Verify and input delivery dockets, purchase orders, subcontractor details, timesheets, and invoices into the job costing system
• Support procurement processes to ensure timely supply of materials and services for site operations
• Maintain up-to-date registers for vehicles, plant, equipment, and staff leave records
• Assist with managing progress claims and subcontractor payment schedules, including the preparation of certificates
• Draft and compile project-related correspondence, reports, meeting minutes, and presentations
• Coordinate and organise project meetings, events, and associated logistics
• Complete general project administration tasks as required

Requirements

• Previous experience in administrative roles within the civil construction industry
• Knowledge of job costing, purchasing, and accounts
• Proficiency in Microsoft Office applications
• Experience with job costing systems such as Connect or Xeno
• Strong organisational skills and the ability to meet deadlines in a fast-paced environment
• Current Driver's Licence and access to own transport

Benefits

• Generous leave benefits including a purchased leave program, paid parental leave, and birthday leave
• Employee share program for long-term investment in the business
• Structured career pathways and opportunities for global mobility
• Leadership development programs and one-on-one mentoring
• Employee recognition and awards programs
• Access to fitness, wellbeing, and financial discounts through WHEREFIT, Flare, and CommBank

About the Company

Seymour Whyte is a successful civil contracting business that has been operating in Australia for over 35 years. As part of the global VINCI group, we combine the agility of a Tier 2 firm with the expertise and resources of a Tier 1 leader. We are a progressive engineering firm committed to an inclusive culture and building the future of infrastructure.