Project Administrator

Responsibilities

• Establish file structures and documentation for new projects
• Coordinate with client procurement teams to set up vendor accounts
• Gather and submit required vendor documentation such as W9 forms
• Submit vendor proposals for purchase order requests and verify budget alignment
• Process change order submissions
• Guide vendors through client invoicing procedures and third-party billing platforms
• Record approved invoices into budget workbooks
• Monitor vendor purchase order balances and obtain lien waivers
• Maintain organized documentation for tenant improvement requests and project close-out
• Prepare project close-out checklists and reconcile final budgets
• Collect as-builts, manuals, warranties, and final lien waivers
• Provide daily administrative support to Project Managers and vendors

Requirements

• High school diploma required; college degree preferred
• Minimum of 2 years of project management or construction support experience
• Proficiency with Microsoft Office 365, especially Excel and Outlook
• Experience with construction accounting (A/P, A/R, and budget cycles)
• Strong written and verbal communication skills
• Highly organized with strong attention to detail
• Valid driver’s license and reliable transportation

Benefits

• Medical, dental, and vision insurance
• 401(k)
• Paid time off

About the Company

Lincoln Property Company (Lincoln) is one of the largest private real estate firms in the United States, supporting the entire real estate lifecycle across various asset types throughout the US, UK, and Europe.