Project Administrator

Responsibilities

• Coordinate with internal and external team members to obtain project updates and prepare weekly status emails
• Organize and set up onsite client meetings
• Assist in report generation and support project proposal and contracting efforts
• Prepare project team memos, presentations, and meeting notes
• Manage Accounts Payable tasks including reviewing consultant statements and resolving issues in Deltek
• Support Practice and Operations leaders in reviewing project performance
• Assist Project Managers with consultant invoice approval and fee development during proposals
• Monitor project processes including agreements, quality plans, and legal documentation
• Manage project staffing data in Deltek Vision and maintain financial records
• Set up and maintain project files according to firm standards

Requirements

• High School Diploma required; Associate’s degree preferred
• Minimum of 4 years of experience in related administrative roles
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong verbal and written communication and presentation skills
• Ability to handle multiple projects and meet deadlines with high accuracy
• Experience with video and audio meeting technologies

Preferred Qualifications

• Experience in architecture, engineering, or interior design industries
• Proficiency in Adobe InDesign
• Experience with Procore or Newforma software
• Experience with MS Project schedule development

About the Company

CannonDesign is a design practice where strategy, experience, architecture, engineering, and social impact converge. We are committed to Living-Centered Design, using our talents to reshape the world for the better through meaningful, lasting difference.