Project Admin & Systems Coordinator

Responsibilities

• Administer and support business systems including Asana, Clockify, and HubSpot
• Coordinate project onboarding, team allocation, and access management within project platforms
• Manage document control, file naming conventions, and SharePoint folder structures
• Support contract administration, invoice tracking, and project cashflow documentation
• Monitor meeting minutes and follow up on outstanding action items for client leads
• Prepare high-quality PowerPoint presentations and assist with proposal formatting
• Maintain template libraries and ensure all documents meet TGP standard formats
• Support feasibility template updates and verify Excel formula accuracy

Requirements

• Bachelor's degree in Business Administration, Operations, Project Management, or a related field
• Excellent communication skills in both English and Arabic
• Strong proficiency in PowerPoint, Excel, and professional document formatting
• High attention to detail and strong organizational skills
• Ability to work effectively with multiple teams under tight deadlines

Preferred Qualifications

• Experience using project management or CRM software (Asana, Clockify, or HubSpot)
• Experience in consulting, hospitality, or professional services environments
• Strong English writing and copy-editing abilities
• Research and analytical capabilities

About the Company

TGP International is a leading hospitality consultancy based in London and Dubai. We partner with passionate brands and entrepreneurs to bring world-class F&B and retail concepts to life through creative design, branding, and project management. Our client portfolio includes prestigious names such as Marriott, Hilton, Harrods, and the FIFA World Cup 2022.