Program Support Coordinator

Responsibilities

• Provide executive-level administrative support to the Department Chair and senior leadership within the Radiation Oncology Department.
• Manage the Chair’s calendar, coordinate internal and external meetings, and handle all meeting logistics, agendas, and reminders.
• Develop and maintain administrative systems, processes, and standard operating procedures to improve departmental efficiency.
• Coordinate academic and clinical schedules utilizing Aria, Outlook, and EHR systems.
• Manage faculty travel arrangements, including authorizations, expense reporting, and detailed itineraries.
• Prepare and format key documents, including correspondence, meeting minutes, reports, PowerPoint presentations, and website content.
• Monitor and track departmental deadlines, deliverables, and key initiatives to ensure timely completion.
• Maintain confidential files and records in compliance with institutional and regulatory requirements.

Requirements

• Bachelor’s degree in Business Administration, Healthcare Administration, or a related field.
• At least four (4) years of progressively responsible administrative experience in an academic, healthcare, or large, complex organizational environment.
• Proven experience providing executive-level support to senior leadership.
• Proficiency in Microsoft Office Suite, including Word, Excel, Access, and PowerPoint.
• Demonstrated ability to exercise sound judgment and maintain high levels of confidentiality.

Preferred Qualifications

• Experience with Aria or EPIC electronic health record systems.
• Experience building or blocking schedules within clinical software.

Benefits

• Medical, prescription drug, and dental coverage.
• Paid vacation, holidays, and various leave programs.
• Competitive retirement benefits, including defined contribution plans.
• Employee and dependent educational benefits.
• Life insurance coverage and employee discount programs.

About the Company

Rutgers Cancer Institute is part of Rutgers, The State University of New Jersey. Our mission is to accelerate scientific discovery, innovate cancer treatment, and provide outstanding, compassionate patient care while working toward cancer health equity through community engagement and outreach.