Program Services Specialist

Responsibilities

• Serve as the primary front-office contact for the Physician Assistant Program, responding to inquiries from students, faculty, and the public.
• Manage administrative and fiscal operations, including correspondence, record maintenance, and departmental calendars.
• Support financial activities such as travel coordination, purchasing, expense tracking, and procurement card reconciliation.
• Coordinate meeting and event logistics, including room reservations, catering, technology support, and preparing agendas/minutes.
• Oversee facilities and resource management by coordinating repairs, maintaining supplies, and ensuring classrooms and labs are organized.
• Assist with the admissions process through preliminary application screenings and participation in the admissions committee.

Requirements

• Bachelor's degree.
• Minimum of one year of experience providing administrative support.
• Two years of experience using the Microsoft Office suite (Outlook, Word, Excel, and PowerPoint).

Preferred Qualifications

• Previous experience working in an academic setting.
• Strong customer service orientation and ability to work with diverse populations.
• Excellent organizational, time-management, and problem-solving skills.
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
• Experience advancing social justice, equity, and inclusion in a university environment.

About the Company

University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. We prioritize an inclusive environment that responds to the diverse needs of our students, faculty, and staff.