Program & Operations Coordinator

Responsibilities

• Coordinate operational and administrative functions for academic, executive education, and non-degree programs.
• Process financial transactions including reimbursements, purchase card reconciliations, invoicing, and deposits.
• Maintain program budgets, revenue tracking, and prepare financial summaries for leadership.
• Design and document operational workflows and process improvements using Microsoft 365 tools.
• Manage program logistics for workshops, conferences, and events, including catering, vendor coordination, and registration.
• Provide technology and systems support for faculty, staff, and program participants.
• Manage participant records, registrations, and the issuance of professional development certificates.
• Support faculty administrative needs, including scheduling, meeting documentation, and hiring logistics.

Requirements

• Bachelor’s degree or an equivalent combination of education and professional experience.
• Demonstrated proficiency with Microsoft 365 (Teams, Outlook, Excel, Word, SharePoint).
• Strong organizational and project coordination skills with the ability to manage multiple deadlines.
• Experience with financial processing, invoicing, or budget tracking.
• Excellent written and verbal communication skills.
• Ability to work on-site in Jackson, Mississippi, with occasional evening or weekend availability for events.

Preferred Qualifications

• Experience with event coordination or academic administration in a higher education setting.
• Experience with program operations or managing non-degree offerings.
• Ability to implement new technology solutions and improve existing workflows.

About the Company

Millsaps College is a selective institution of higher education located in Jackson, Mississippi. The Else School of Management is a key part of the college, offering academic excellence and professional development through various management and executive education programs.