Program Delivery Associate, Astrophysics & Space

Responsibilities

• Manage the lifecycle of gifts and grants within the Astrophysics & Space Center, including data maintenance and compliance.
• Support due diligence processes by coordinating with Finance, Legal, and Grants & Gifts teams.
• Monitor reporting requirements, milestone deliverables, and payment schedules for awardees.
• Assist in the selection and award process, including organizing application materials and managing documentation.
• Develop and refine operational templates, trackers, and processes to improve scalability and efficiency.
• Maintain accurate portfolio data within internal tracking systems such as Salesforce and Airtable.
• Serve as a primary operational point of contact for awardees and collaborate with internal stakeholders to resolve inquiries.
• Support event strategy and logistics for Astro convenings and community engagement.

Requirements

• 4-6 years of experience in operations, grants, or program management, ideally within philanthropy, academia, or research.
• Bachelor's degree or equivalent from an accredited institution.
• Proven ability to manage grant portfolios and coordinate work across multiple diverse teams.
• Must be a U.S. person (citizen, permanent resident, or legal asylee/refugee) for export control purposes.
• Ability to work on-site in New York, NY, and travel up to 20% domestically and internationally.

Preferred Qualifications

• Experience collaborating with scientific research teams or academic institutions across multiple geographic locations.
• Background working in a philanthropic organization focused on science, technology, or research funding.
• Bachelor's degree in a scientific, technical, or computing-related field.
• Demonstrated interest in astrophysics, space research, or the broader scientific research ecosystem.
• Proficiency with grant management systems (GMS) or Salesforce.

About the Company

Schmidt Sciences is a nonprofit organization founded in 2024 by Eric and Wendy Schmidt. The organization works to accelerate scientific knowledge and breakthroughs by supporting research in critical areas such as AI, advanced computing, astrophysics, biosciences, climate, and space.