Program Coordinator/Executive Assistant

Responsibilities

• Coordinate meetings and communications with government agencies, regulators, lawmakers, and industry associations
• Support preparation of agendas, briefing materials, meeting notes, and follow-up items for policy meetings
• Track workstreams related to Japan policy priorities such as AI, cybersecurity, and copyright
• Coordinate schedules, travel logistics, and materials for executive leadership visits to Japan
• Support Japan policy campaigns, workshops, and roundtables
• Coordinate with internal teams including Legal, Communications, Security, and Finance
• Draft and translate emails, briefing materials, and meeting notes in Japanese and English
• Manage administrative processes related to contracts, purchase orders, and vendor management

Requirements

• 4+ years of experience as an Executive Assistant, Program Coordinator, or Policy Assistant
• Experience coordinating meetings and projects across multiple stakeholders
• Strong written and verbal communication skills in Japanese and English
• High degree of professionalism and discretion with confidential information
• Proficiency with Google Workspace, Slack, Zoom, and Microsoft Office

Preferred Qualifications

• Experience in government, public policy, regulatory affairs, technology, or law firms
• Experience preparing policy briefing memos or Q&A documents
• Experience supporting high-level executive visits and senior stakeholder meetings
• Interest in AI, digital policy, cybersecurity, or privacy issues