Program Coordinator, Study Travel

Responsibilities

• Support travelers from initial inquiry through program completion by managing registration, participant information, and communications.
• Identify and coordinate with destination vendors, including transportation, accommodations, and tour operators, while overseeing contracts and service agreements.
• Track program expenses against budgets, process vendor invoices, and maintain accurate financial records.
• Resolve logistical issues during programs and support Group Leaders in troubleshooting on-site challenges such as schedule adjustments or weather disruptions.
• Collaborate with Marketing staff to create promotional materials, manage digital content, and support outreach events or webinars.
• Research destinations and develop multi-day domestic and international itineraries aligned with program goals and budgets.
• Assist in the preparation and orientation of Group Leaders and coordinate necessary training materials.

Requirements

• Bachelor's degree or 2-3 years of relevant experience in program administration.
• Proven expertise in travel planning and logistics coordination.
• Strong project administration skills with the ability to manage simultaneous tasks and meet deadlines.
• Knowledge of basic financial processes and budget tracking.
• Proficiency with virtual communication systems and the ability to adapt to new technology.

Benefits

• 100 percent tuition remission for employees, spouses, and dependents.
• Medical insurance options (HMO and HDHP) with employer HSA contributions.
• Dental and vision insurance networks.
• Employer-provided life, short-term disability, and long-term disability plans.
• Generous employer contribution to retirement plans upon eligibility.
• Generous paid time off, including vacation, sick, and personal leave, plus 16+ paid holidays annually.

About the Company

Eckerd College is located on a beautiful waterfront property along Boca Ciega Bay in St. Petersburg, Florida. Through the Osher Lifelong Learning Institute (OLLI), the college offers curious adults life-enriching courses, lectures, and immersive educational travel experiences designed to engage and contribute to the world.