Program Coordinator

Responsibilities

• Provide administrative and operational support to the Dean, faculty, and program directors within the Graduate School of Psychology.
• Assist with academic functions including class scheduling, faculty workload tracking, and adjunct faculty onboarding and recruitment.
• Manage office operations such as maintaining calendars, scheduling meetings, preparing agendas, and handling correspondence.
• Coordinate event logistics for faculty programs, including catering, registrations, room reservations, and vendor management.
• Maintain and update academic program websites, digital records, and social media content calendars.
• Support data collection and reporting for accreditation and internal university requirements.
• Oversee student workers and assist with the development of program newsletters and marketing materials.

Requirements

• Bachelor's degree in business administration, higher education, communications, or a related field.
• Two years of progressively responsible administrative, program coordination, or academic support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Experience with website content management platforms.
• Ability to work effectively in a busy office environment and communicate with diverse constituencies.

Preferred Qualifications

• Master's degree.
• Prior experience as an administrative assistant in higher education, non-profit, or corporate environments.
• Experience specifically supporting graduate or professional academic programs.

About the Company

California Lutheran University is located in beautiful Ventura County and is dedicated to educating leaders for a global society. As a federally recognized Hispanic-Serving Institution, Cal Lutheran is committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.