Program Coordinator

Responsibilities

• Perform complex administrative and operational support functions for the Graduate School of Education.
• Support faculty, program directors, and the Dean in delivering high-quality academic programs.
• Assist with class scheduling, faculty workload tracking, and adjunct faculty onboarding processes.
• Coordinate room scheduling, facilities requests, and communications with the Registrar’s Office and IT.
• Manage office operations, including maintaining calendars, preparing meeting agendas, and taking minutes.
• Coordinate logistics for faculty program events, including catering, registrations, and vendor management.
• Assist with data collection and reporting for accreditation and internal university requirements.
• Maintain academic program websites, digital records, and social media content calendars.

Requirements

• Bachelor’s degree in business administration, higher education, communications, or a related field.
• Two years of progressively responsible administrative, program coordination, or academic support experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite.
• Experience working with university technical systems.
• Ability to communicate clearly and courteously with diverse constituencies.

Preferred Qualifications

• Master’s degree.
• Prior experience as an administrative assistant in higher education, non-profit, or corporate environments.
• Experience supporting graduate or professional academic programs.

About the Company

California Lutheran University is located in beautiful Ventura County. Our mission is to educate leaders for a global society who are strong in character and judgment, confident in their identity and vocation, and committed to service and justice. As a federally recognized Hispanic-Serving Institution, we are committed to an inclusive learning and work environment that values individual differences and respects each person’s dignity.