Program Assistant

Responsibilities

• Provide comprehensive administrative and logistical support across two units, including calendar management and meeting scheduling
• Draft routine correspondence such as memos and emails
• Arrange travel, process documents, and manage mission itineraries and briefing materials
• Lead end-to-end planning and execution of events, meetings, conferences, and workshops
• Assist with budget management by tracking and maintaining visibility on financials
• Manage office functionality, including workspace reservations and supplies
• Coordinate onboarding processes and personnel actions in collaboration with HR
• Maintain distribution lists and project contact databases
• Monitor document accuracy and ensure adherence to department guidelines

Requirements

• Bachelor's degree or equivalent combination of education and experience
• 2+ years of experience as a team assistant, program assistant, or in similar roles preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with SAP or similar enterprise systems preferred
• Strong oral and written communication skills in English
• Ability to handle sensitive and confidential information with discretion
• Excellent organizational and multitasking skills under tight deadlines

Preferred Qualifications

• Knowledge of analytics and dashboarding tools such as Power BI or Tableau
• Strong copyediting skills
• Experience with IFC/WBDocs

About the Company

The World Bank Group is a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development through funding, knowledge, and technology.