Program Assistant

Responsibilities

• Provide direct administrative support to the Manager, including calendar management, meeting coordination, travel arrangements, and agenda preparation.
• Coordinate unit meetings and initiatives, including scheduling, preparing materials, and managing logistics for virtual platforms, room bookings, and catering.
• Support onboarding activities for new hires by scheduling orientation meetings and preparing necessary materials.
• Prepare and organize briefing materials, presentations, and background notes for management discussions.
• Manage administrative transactions, including generating and tracking purchase orders in compliance with procurement and budget procedures.
• Support knowledge management by maintaining access to key documents, templates, and shared resources.
• Assist with editing, formatting, and quality-checking reports and correspondence to ensure alignment with organizational standards.
• Liaise with internal stakeholders and service providers to coordinate operational and logistical matters.

Requirements

• Bachelor's degree and a minimum of 5 years of relevant professional experience.
• Advanced proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and experience with SAP and PeopleSoft.
• Fluency in written and spoken English, with strong editing and formatting skills.
• Demonstrated ability to manage sensitive and confidential information with discretion.
• Excellent organizational skills with the ability to manage concurrent activities and work under pressure.
• Proven ability to operate effectively in a multicultural environment and collaborate across different time zones.