Program Assistant

Responsibilities

• Provide high-level administrative, operational, and financial support to division leadership and program managers.
• Coordinate workflows, schedules, and communications between managers, vendors, consultants, and partner agencies.
• Process and track invoices, payment requests, and financial documentation to support budget monitoring.
• Assist with contract and grant administration, including tracking deliverables, timelines, and reporting requirements.
• Maintain detailed program tracking systems, spreadsheets, and databases to ensure accurate documentation.
• Coordinate logistics for quarterly board meetings, including agenda preparation, material distribution, and attendance tracking.
• Manage records in compliance with public sector retention and disclosure requirements.

Requirements

• Associate’s degree or equivalent coursework in business administration, public administration, communications, or a related field.
• 3 to 5 years of progressively responsible administrative or program support experience.
• Experience with financial tracking, invoice processing, or budget monitoring.
• Strong proficiency in meeting coordination, scheduling, and records management.
• Ability to work independently and manage multiple competing priorities in a fast-paced environment.

Preferred Qualifications

• Bachelor’s degree in a relevant field.
• Experience in public sector administration or government operations.
• Familiarity with public records requirements and regulatory program support.
• Prior experience in solid waste, recycling, environmental programs, or public works.

Benefits

• Comprehensive medical, vision, and dental insurance.
• Paid leave and flexible spending accounts.
• Life insurance and long-term disability.
• Retirement benefits through the Washington State Retirement System (PERS, PSERS, or LEOFF).
• Deferred compensation options.

About the Company

Clark County government works to enhance the quality of life for all of our diverse community by providing services with integrity, openness, and accountability. Located in one of the fastest-growing regions in Washington state, we offer a wide range of rewarding careers within a picturesque and vibrant community.