Program & Advising Coordinator

Responsibilities

• Coordinate student support systems, academic advising, and administrative functions for undergraduate and graduate programs
• Provide academic advising to students regarding course selection, registration, and graduation requirements
• Manage course planning, timetabling, and classroom bookings for the School of Biomedical Engineering
• Perform graduation checks and participate in adjudication processes for undergraduate students
• Coordinate student-focused events, including orientations, information sessions, and recognition ceremonies
• Manage student group relations, including communication with student teams and chapters
• Maintain accurate student records, databases, and departmental documentation
• Act as a primary point of contact for academic program inquiries from students, faculty, and external stakeholders

Requirements

• High School graduation plus a two-year post-secondary diploma
• Four years of related administrative or coordination experience
• Proficiency in Microsoft Office (word processing, spreadsheets, and databases)
• Strong written communication skills with the ability to compose clear business English
• Advanced interpersonal skills with the ability to exercise tact, confidentiality, and discretion
• Ability to work independently and manage multiple conflicting priorities

Preferred Qualifications

• Experience in a university setting with knowledge of academic policies and procedures
• Familiarity with UBC systems such as SISC, FSC, or SCMC
• Experience with event planning and supervising student staff or volunteers
• Proficiency with Adobe Creative Suite, WordPress, Canvas, or Microsoft SharePoint
• Ability to synthesize complex information from multiple sources to assist student queries

About the Company

The University of British Columbia is a global centre for research and teaching, consistently ranked among the top 20 public universities globally. The School of Biomedical Engineering is a partnership between the Faculties of Applied Science and Medicine, serving as a nucleus for education, research, and innovation at the convergence of engineering, medicine, and biology.