Procurement and Financial Assistant

Responsibilities

• Reconcile purchasing card statements and process accounts payable, journal entries, and expense reimbursements
• Issue purchase requisitions and analyze quotations for scientific equipment and consumables
• Liaise with internal and external contacts to facilitate procurement processes and coordinate shipping/receiving
• Verify compliance with University procurement policies and act as the first point of contact for purchasing enquiries
• Maintain centralized databases for inventory and purchases, recording detailed transactions in FIS
• Provide technical guidance for purchases under $50,000 and support staff scientists with procurement needs

Requirements

• Bachelor's Degree in Chemistry, Computer Science, or a related Science field
• Minimum 3 years of recent experience in the procurement of scientific equipment
• Proven experience with purchase card reconciliation, accounts payable, and expense reimbursement
• Experience using scientific knowledge to evaluate quotes from equipment and consumable suppliers
• Proficiency with FIS and/or inventory management systems/databases
• Strong skills in MS Office (Word, Excel, Outlook) and excellent written/verbal communication skills
• Ability to work effectively in a fast-paced environment with strict deadlines

Preferred Qualifications

• Experience working within STEM research environments
• Prior knowledge of University of Toronto procurement and finance administration procedures

About the Company

The Acceleration Consortium (AC) at the University of Toronto is leading a transformative shift in scientific discovery. By leveraging AI, robotics, and high-throughput chemistry, the AC creates self-driving laboratories to rapidly design materials and molecules for a sustainable and resilient future.