Practice Assistant

Responsibilities

• Provide administrative and legal support to multiple lawyers, including document preparation, proofreading, and assembly.
• Prepare and coordinate court and other legal filings (physical and ECF).
• Assist with the new business intake process, including conflict checks and drafting engagement letters.
• Maintain organized electronic and physical filing systems using document management software.
• Manage time recording, prepare monthly client invoices, and draft alternative fee arrangements.
• Coordinate domestic and international travel logistics and obtain necessary approvals.
• Manage calendars, schedule meetings, and maintain client contact lists.
• Process expense reimbursement reports and vendor invoices.

Requirements

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with legal software including iManage, Litera Compare, and Adobe Acrobat Pro.
• Familiarity with billing and expense systems such as Concur, Basware, Intapp Time, Elite Enterprise, or 3E.
• Experience with file management systems like FileTrail.
• Typing speed of 65+ WPM.
• Strong organizational skills with the ability to prioritize tasks and meet strict deadlines.
• Excellent written and verbal communication skills with high attention to detail.
• Ability to maintain strict confidentiality regarding firm and client matters.

Preferred Qualifications

• Previous experience in a similar role within a medium to large law or professional services firm.
• Experience supporting multiple timekeepers simultaneously.

Benefits

• Comprehensive medical, dental, and vision insurance.
• 401(k) retirement plan and profit sharing.
• Generous paid time off and 12 paid holidays per year.
• Parental leave and family building benefits.
• Professional development and CLE credit opportunities.
• Wellness programs and employee assistance programs.

About the Company

K&L Gates is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We pride ourselves on innovation, imagination, and an entrepreneurial spirit, guiding our clients through their most complex issues across multiple industry sectors and regions worldwide.