Postdoctoral Affairs Officer

Responsibilities

• Oversee day-to-day operational needs of the Postdoctoral Affairs Office
• Act as the primary contact for enquiries regarding funding opportunities, research award administration, and policy interpretation
• Advise academic and administrative staff on financial matters, reporting requirements, and payroll discrepancies
• Liaise with internal contacts to resolve accounting, payroll, and HRIS processing issues
• Verify that personnel transactions adhere to applicable policies, procedures, and collective agreements
• Support the onboarding of new postdoctoral fellows and maintain accurate personnel records
• Reconcile accounts, generate financial reports, and resolve individual financial discrepancies
• Implement process improvements for administrative workflows and maintain unit database records

Requirements

• Bachelor's degree in financial management, commerce, or a related discipline (or an equivalent combination of education and experience)
• Minimum five years of recent experience in financial administration and awards management
• Experience in a post-secondary or research-intensive institution
• Demonstrated experience supporting personnel and payroll administration
• Knowledge of collective agreements and personnel administration within a university setting
• Proficiency in MS Office Suite and high degree of computer literacy
• Strong analytical, problem-solving, and interpersonal communication skills

Preferred Qualifications

• Direct experience supporting postdoctoral fellows
• Experience processing transactions within an HRIS

About the Company

The School of Graduate Studies (SGS) at the University of Toronto promotes inclusive excellence in graduate education, research, and professional training. SGS defines and administers University-wide regulations for graduate education and provides essential services, financial assistance, and expertise to support the success of graduate students and postdoctoral fellows across the institution.