Pharma Meeting Planner

Responsibilities

• Serve as the primary client liaison and lead for assigned pharmaceutical meetings for a global client.
• Manage complete project timelines, establishing workflow schedules with clients and suppliers to ensure accurate program handling.
• Negotiate and manage contracts for hotels, congresses, destination management companies (DMC), air travel, and other third-party services.
• Coordinate program details, including site inspections, program itineraries, and working agendas.
• Oversee overall program budgets, including forecasting, auditing TOV billing, tracking expenses, and reconciling supplier payments.
• Partner with IT and creative teams to manage web requirements and produce program materials.
• Maintain accurate records and file management in accordance with company and client policies.

Requirements

• 5-7 years of meeting planning experience.
• At least 3 years of experience specifically supporting the pharmaceutical business.
• Advanced proficiency in Microsoft Word and Excel.
• Ability to travel up to 40% via airplane, boat, rail, or car.
• Strong oral and written presentation skills with the ability to communicate with all levels of management.
• Demonstrated ability to work accurately under deadlines and handle change flexibly.

Preferred Qualifications

• 4-year degree.
• CMP (Certified Meeting Professional) designation.
• Experience with Pharmaceutical Congresses.
• Experience with meeting industry technology, such as CVENT.

Benefits

• Flexible benefits including health and welfare insurance, retirement programs, and parental leave.
• Travel perks featuring deals on flights, hotels, cruises, and car rentals.
• Access to over 20,000 courses on a dedicated learning platform for professional development.
• Inclusive culture with access to global INclusion Groups.

About the Company

Amex GBT is a global leader in travel management, where colleagues find inspiration in travel as a force for good. We offer an inclusive and collaborative culture designed to help our employees achieve success and make a meaningful impact on the industry.