Pharma Congress Planner

Responsibilities

• Serve as the primary client liaison for assigned pharmaceutical congresses, ensuring program objectives and outcomes are met.
• Manage ancillary meeting spaces, including securing meeting rooms and coordinating AV and catering requirements.
• Establish project timelines and workflows with clients and suppliers to ensure accurate handling of all congress details.
• Negotiate and manage contracts for hotels, congress needs, destination management companies (DMC), air travel, and third-party vendors.
• Coordinate site inspections and produce detailed program itineraries and working agendas.
• Monitor program financials, including forecasting, monthly tracking, and final bill completion.
• Provide on-site support to ensure the smooth execution of all supplementary activities and congress logistics.
• Maintain accurate records and file management in compliance with company and client policies.

Requirements

• 3-5 years of meeting planning experience.
• At least 2 years of experience specifically supporting the Pharmaceutical business.
• Advanced proficiency in Microsoft Excel and Microsoft Word.
• Ability to travel up to 40% via airplane, boat, rail, or car.
• Strong oral and written communication skills for interacting with all levels of management and clients.
• Proven ability to meet deadlines and work accurately in a fast-paced environment.

Preferred Qualifications

• Certified Meeting Professional (CMP) designation.
• 4-year university degree.
• Experience with industry technology such as CVENT.
• Direct experience with Pharmaceutical Congresses.

Benefits

• Flexible benefits including health, welfare, and retirement programs.
• Parental leave and adoption assistance.
• Access to a vast learning platform with over 20,000 courses.
• Travel perks and deals from major travel providers.
• Inclusive culture with various global INclusion Groups.

About the Company

Amex GBT is a global leader in travel management, where colleagues find inspiration in travel as a force for good. We offer an inclusive and collaborative culture designed to help our team members achieve success and make a meaningful impact on the industry.