Personal Assistant to Import & Export Manager

Responsibilities

• Manage the Import & Export Manager's calendar, schedule meetings, and coordinate appointments
• Prepare, organize, and maintain documentation related to import/export transactions, including contracts, invoices, and shipping records
• Coordinate with logistics partners, customs brokers, and shipping companies to facilitate smooth operations
• Draft and proofread correspondence, reports, and presentations
• Perform data entry and maintain accurate records in company databases and tracking systems
• Screen and prioritize incoming calls, emails, and requests
• Assist with the preparation of import/export documentation to ensure regulatory compliance
• Support the manager in preparing for meetings, conferences, and industry events
• Manage office supplies and perform general administrative tasks such as filing and organizing materials

Requirements

• 2-3 years of professional administrative support experience
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent written and verbal communication skills
• Strong organizational and time management abilities
• Demonstrated ability to multitask and prioritize competing demands
• Exceptional attention to detail and accuracy
• Professional demeanor and ability to maintain confidentiality

Preferred Qualifications

• Experience supporting managers or executives
• Familiarity with import/export operations and terminology
• Knowledge of customs documentation and logistics processes
• Previous experience in the import/export or logistics industry

About the Company

Ashley Distribution Services Ltd provides professional logistics and distribution solutions. We are looking for dedicated professionals to join our team in Kissimmee to help drive our operational excellence.