Personal Assistant & Executive Assistant to the CEO

Responsibilities

• Manage the CEO’s calendar, including booking meetings, appointments, and day-of coordination
• Draft and manage professional correspondence and prepare briefing materials, agendas, and meeting notes
• Coordinate complex domestic and international travel, including flights, accommodations, and detailed itineraries
• Liaise with clients, partners, and stakeholders on behalf of the CEO
• Track outstanding action items and follow up on deliverables to ensure commitments are met
• Manage CEO expense reporting and reconciliation
• Provide personal logistical support, including scheduling appointments, reservations, and running time-sensitive errands
• Manage personal vendor relationships and household service appointments on an ad-hoc basis
• Handle all personal matters with full confidentiality and professionalism

Requirements

• 2-4 years of experience in an executive assistant, personal assistant, or similar high-trust administrative role
• Valid driver’s licence and access to a reliable personal vehicle
• Proficiency in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
• Strong English communication skills (both verbal and written)
• Based in or able to commute to Toronto for this full-time, in-person role
• Exceptional organizational skills and the ability to manage competing priorities with composure
• High degree of discretion and professional judgment

Preferred Qualifications

• Prior experience supporting a CEO or senior executive in a professional services or consulting environment
• Exposure to multi-jurisdictional or international business operations
• Familiarity with international travel coordination, including the Middle East

About the Company

Since 2011, Dokainish & Company has provided world-class professional consultancy services. We specialize in working collaboratively with clients to achieve impactful results across business functions such as Project Management, Quantitative Risk Analysis, and Organizational Change Management. We are a fast-growing organization dedicated to delivering customized solutions to our clients' most complex challenges.