Operations Officer, Europe

Responsibilities

• Oversee management and coordination of outsourced facilities management vendors and process vendor invoices.
• Support local health and safety activities in collaboration with the SHEQ Officer.
• Manage local contracts and vendors to ensure alignment with global procurement policies.
• Serve as a local signatory for operational processes, including bank payments and vendor contracts.
• Monitor regional budgets, cash flow, and expenses in coordination with the Finance department.
• Implement and monitor day-to-day operational systems and processes.
• Coordinate local logistics for events, travel, and the onboarding of new staff.
• Support the implementation of office culture and internal engagement initiatives.

Requirements

• Degree-level education or equivalent.
• Proven experience in facilities, workplace, or office operations within a multi-stakeholder environment.
• Experience managing vendors, service providers, contracts, and invoices.
• Strong organizational skills with the ability to manage competing priorities independently.
• Experience in operational administration, including procurement and budget support.
• Ability to work on-site regularly due to the facilities-facing nature of the role.
• Fluency in the local language of the base location and excellent working knowledge of English.

Preferred Qualifications

• Prior experience in operations support within a non-profit organization.
• Basic understanding of real estate management principles and local compliance regulations.
• Ability to analyze complex data sets to inform local operations.

Benefits

• Generous annual professional development allowance and onsite training.
• Employer-paid health and dental insurance for individuals and families.
• Exceptional non-contributory retirement savings plan and life insurance.
• Progressive paid parental leave and reproductive/family planning support.
• Flexible work arrangements and generous time off.

About the Company

Open Society Foundations aim to establish vibrant and inclusive democracies where governments are accountable to their citizens. We engage directly with global entities, individuals, and policymakers through grants, advocacy, impact investing, and strategic human rights litigation to drive positive change.