Operations & Events Coordinator

Responsibilities

• Coordinate daily office and facilities operations, serving as the primary contact for building management and vendors.
• Manage office supply inventory, shipping/receiving, and vendor relationships to ensure a professional work environment.
• Partner with Development and Events teams to coordinate logistics for conferences, meetings, receptions, and donor events.
• Manage venue setup, catering, audiovisual needs, room configurations, and event materials.
• Assist with attendee registration, guest management, and on-site event execution.
• Support contract administration, purchasing, and invoice processing.
• Maintain accurate records, documentation, and operational procedures to improve efficiency.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• 3+ years of experience in operations, facilities, event coordination, or office management.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office Suite.
• Excellent written and verbal communication skills.
• Ability to lift and move materials up to 25 pounds.
• Ability to work occasional evenings or weekends to support events.

Preferred Qualifications

• Experience supporting conferences, nonprofit events, or donor engagement activities.
• Experience managing vendor relationships and facilities operations.
• Familiarity with event management platforms and CRM systems.

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• 403(b) retirement plan
• Health Savings Account / Flexible Spending Account options
• Paid holidays, vacation, and sick leave

About the Company

Founded in 1946, the Middle East Institute is the oldest Washington-based institution dedicated solely to the study of the Middle East. It is a non-partisan think tank providing expert policy analysis, educational and professional development services, and a hub for engaging with the region's arts and culture.