Operations Associate

Responsibilities

• Serve as a welcoming front-line representative for the school community
• Manage student information systems including PowerSchool, Infinite Campus, Compass, and ParentSquare
• Prepare and track compliance documentation for local, state, and federal requirements
• Process procurement requests and manage inventory
• Collect, track, and report attendance data and meal sheets
• Oversee the enrollment process and digital systems management
• Coordinate student transportation with the School District of Philadelphia and external vendors
• Manage family communication via ParentSquare using email, text, and calls
• Maintain organized and compliant student files and sensitive records

Requirements

• 1–3 years of experience in customer service, administrative support, or school office work
• High school diploma or equivalent required
• Proficiency with Microsoft Office and Google Workspace
• Experience working with children and/or families in an educational or community setting
• Strong written and verbal communication skills in English
• Ability to lift up to 50 pounds and stand for extended periods

Preferred Qualifications

• Previous charter school experience
• Higher education degree
• Spanish fluency

Benefits

• Medical, Dental, and Vision coverage
• 5% Employer Retirement Match
• Performance bonuses and stipends
• Mental health resources and wellness programs
• 14 days of PTO for 12-month staff
• Paid parental leave
• Fertility services coverage
• Professional development and university partnerships

About the Company

Philadelphia Hebrew Public is part of a growing network of charter schools for global citizens. We are a secular organization dedicated to academic excellence, racial and economic integration, and helping students become empathetic, ethical, and curious lifelong learners.