Onboarding Coordinator and Administrator

Responsibilities

• Coordinate the end-to-end onboarding process for new properties, from initial inspection to final handover.
• Assign inspectors and schedule property visits, maintenance, furnishing installations, and photography sessions.
• Review inspection reports to identify maintenance, furniture, and operational requirements.
• Prepare and submit accurate quotations for setup, inventory, and interior design based on inspection findings.
• Manage all onboarding documentation, including agreements, permits, and project records.
• Coordinate DET permits, move-in/out permits, NOCs, and building management approvals.
• Act as a central liaison between Business Development, Maintenance, Interior Design, Procurement, and Operations.
• Optimize schedules and routes for inspectors, drivers, and contractors to improve operational efficiency.
• Serve as a point of contact for clients requesting external interior design services.

Requirements

• Minimum 2 years of experience in property management, hospitality, administration, or project coordination.
• Proven experience reviewing inspection reports and preparing detailed quotations.
• Strong administrative, organizational, and multitasking skills.
• Proficiency in Google Workspace, ClickUp, PMS systems, and Microsoft Office.
• Excellent attention to detail and accuracy in documentation.
• Strong written and verbal communication skills.
• Knowledge of holiday home operations and permit processes is a significant advantage.

About the Company

Deluxe Holiday Homes is a premier provider of holiday home management services, specializing in seamless property onboarding and high-quality hospitality operations.